Attendees
- Registration & Payment
- How do I register for the conference? Click on the Registration tab to get started!
- What forms of payment do you accept? Online card or ACH payments.
- I want to buy tickets for a group. How do I assign tickets to others attending with me? Read about assigning tickets here.
- Do you offer group or early-bird discounts? An early-bird ticket is available for purchase until June 30th, 2026.
- Can I get a refund if my plans change? Yes, Refunds can be conducted prior to the deadline. No refunds will be given after July 10, 2026.
- Can I transfer my ticket to someone else? Yes, you may transfer registration through July 24, 2026 with no penalty. You can transfer your ticket or additional tickets by clicking "share ticket" on the event page.
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Conference Logistics - Where and when does the event take place? Lone Star Summit will be held from August 3-5, 2026 in Grapevine, Texas at the Embassy Suites by Hilton Grapevine DFW Airport North
- Will there be a conference app or schedule I can download? Yes! You can download the sched app here.
- Is there a recommended dress code? Casual and Business Casual are often the most worn dress at this event.
- Are meals or refreshments included with my ticket? Yes, two full meals and a continental breakfast are included in your ticket.
- Travel & Accommodation
- Are there special hotel rates for attendees? Yes, you can book a room in our block here.
- Is parking available on-site? Yes! Overnight self-parking is free.
- Accessibility & Special Needs
- Is the venue accessible to wheelchairs or those with mobility issues? Yes, this hotel offers accessible guest rooms, routes to public entrances, visual and audible alarms, rails in rooms and bathrooms, braille room numbers and elevators, and van accessible parking.
- Can I request special dietary accommodations? Yes, our registration form includes a section for these requests.
- Who should I contact for any additional accommodation requests? Please contact the hotel for all Or for dietary or allergy requests.
- Networking & Sessions
- How do I schedule or sign up for specific sessions? You must register for this event to sign up for sessions.
- Will I have access to session recordings or presentation slides afterward? You will have access to session materials after your session.
- Code of Conduct
- Does the conference have a code of conduct? Yes, please read our Code of Conduct here.
- Who should I contact if I experience or witness inappropriate behavior? Please contact if you witness or experience inappropriate behavior at Lone Star Summit. If you are in need of immediate assistance at the event, locate a Habitat Texas Staff member. If you are experiencing a medical or life threatening emergency, call 911.
Speakers
- Call for Proposals & Submission
- How do I apply to be a speaker? You can request to speak/lead one of our listed sessions here.
- What are the important deadlines? The deadline to apply to be a speaker is 4/24/2026 and will receive notification by early May. The deadline to submit a session outline for speakers is 6/5/2026. The deadline for session deliverables (Slides, handouts, etc) is 7/17/2026.
- How do you select which proposals get accepted? Our teams criteria for selection is based on speaker experience and expertise, applicant submission responses, and speaking history.
- Session Logistics
- How long are the speaking slots and what format is expected? Sessions are 1 hour 15 minutes or 1 hour 30 minutes in length. No specific format is expected, but a visual aid such as handouts or slides are expected.
- What audiovisual equipment will be provided? Standard AV will be provided: speakers, mics, and projectors.
- Can I request additional technology or resources? Yes, please contact [email protected] before or on July 31, 2026.
- Discounts
- Are there any speaker discounts? Attendees who are also speakers receive a $50 discount on registration added on to any existing discounts. Sponsors who are also speakers receive a waived registration fee.
- Where can speakers find accommodations? Speakers can find accommodations in our room block here.
- Promotions & Materials
- How can I promote my session to attendees? Once you have been assigned a session though sched. You can begin to update details on your session. Updated sessions are shown to attendees before registration. Updated sessions will also be promoted though emails via the Habitat Texas team.
- Can I distribute handouts or promotional materials? Session content must be noncommercial, but promotional materials can be distributed during, at the end of, or after your session. If you are a sponsor, promotional materials are encouraged at your exhibitor booth.
- Are there any branding guidelines for speaker materials? Branding guidelines for session materials can, but do not have to include labeling for "Lone Star Summit 2026". Session materials should follow your company, organization, or affiliate branding guidelines if they exist.
- Post-Event Materials
- Will my presentation be recorded and shared? Your presentation will not be recorded by Habitat for Humanity Texas. You may record your session, but you must indicate its recording to attendees.
- Can I get attendee feedback from my session? Attendee feedback can be collected through Sched, which is available to speakers after the session. You may also collect session feedback on individual/personal feedback forms within your session.
Sponsors & Exhibitors
- Sponsorship Packages
- What sponsorship levels are available? You can read more about our sponsorships here.
- What are the main benefits of each package? You can read more about our sponsorships here.
- Are there any add-on opportunities (e.g., sponsored sessions, coffee breaks)? Yes! You can read more about our sponsorships here.
- Booth & Display
- What is the booth size and layout? Booth Areas include a 6 foot table and approximately a 9 foot by 5 foot space.
- What setup and teardown times are permitted? Set up times run from August 2nd at 5pm to August 3rd at 11 am.
- Will electricity, Wi-Fi, or extra furniture be provided? Electricity, Wifi, Tables, and Chairs are provided.
- Can I bring my own display materials and equipment? Yes! This is encouraged.
- Branding & Marketing
- Will my logo be featured on signage, the website, or marketing materials? How will my sponsorship be promoted before and during the event? Dependent on Sponsorship level. Please refer to our sponsorship levels here.
- Payment & Deadlines
- Can I host a sponsored workshop or demo? Yes! After becoming a sponsor, you must submit a speaker application to host a session. To sponsor a session in name only, add a session sponsorship to your package.
- What are the payment terms and methods? Payments must be received BEFORE attending the conference. All payments must be received before July 10, 2026. Check, cash, digital payments, wires, and bank payments are all accepted.
- Is a deposit required to secure the sponsorship? No.
- Are there any deadlines for submitting artwork or promotional content? Your organizations logo must be submitted here by 6/26/2026 to be included on promotional and event materials.
- Lead Generation & Networking
- Will I have access to attendee contact lists? Yes.
- Can I attend networking sessions or speaker events? Yes.
- Are there dedicated sponsor-attendee connection opportunities? Yes.
Venue & Logistics
- Location & Directions
- Where is the venue located? Our conference will be hosted at the Embassy Suites by Hilton Grapevine DFW Airport North, located at 2401 Bass Pro Drive,Grapevine, TX 76051, USA
- How do I get there by public transportation? From DFW Airport: TexRail Westbound to Forth Worth T&P Station to Grapevine Main Station will deposit riders near the TexRail and GVVR Depot stop, which has bus routes running to Embassy Suites (Grapevine Visitors Shuttle Green Route Bus and Grapevine Visitors Shuttle Merlot Route Bus)
- Is parking available and is it free or paid? Self-Parking is free!
- Venue Amenities
- Is free Wi-Fi available? Yes!
- Are there on-site dining options or nearby restaurants? There are wonderful chain and local restaurants in the area, as well as hotel dining.
- Accessibility
- Is the venue wheelchair-accessible? Yes, see more information about hotel accessibility here.
- Are there hearing assistance or other adaptive services? Read more about assistance here.
Ticketing & Registration
- Types of Tickets
- What ticket categories are available (e.g., full conference, one-day passes)? Full Conference Passes and single day passes are available. If you wish to attend only two days of the conference, you can purchase a full pass or two single day passes.
- Do you offer student or rates? Yes, if you are a student attending with a college chapter or as a high school volunteer, please contact [email protected] for a student purchase code. Student purchase codes grant a 40% discount on full conference passes.
- Payment & Confirmation
- How can I pay for my ticket? You can pay for a ticket here.
- When do I receive my registration confirmation or badge? You will receive an email confirming your ticket purchase and registration immediately after purchase. Please ensure you have completed your profile with your personal information. You will receive your badge at conference check in.
- What should I do if I haven’t received my confirmation email? Contact [email protected].
- Group Registration
- Is there a group discount rate? There is a 10% off group discount rate for groups of 10 or larger. Please contact [email protected] if you are registering more than 10 people.
- How many people must be in a group to qualify? 10 or more.
- Can I transfer or resell my ticket if I can’t attend? You may transfer your ticket through sched. You may not resell your ticket. If a ticket is resold, it will be invalidated. You may transfer registration through July 24, 2026 with no penalty.
- Is there a deadline for refunds or transfers? Refunds can be conducted prior to the deadline. No refunds will be given after July 10, 2025.
Contact & Additional Support
- General Inquiries
- Who can I contact if I have general questions about the event? Contact Gabriela Barberena with any inquiries at [email protected]
